General Information

Lettings Policy

St. Vincent de Paul R.C. Primary School.

Lettings Policy


St. Vincent’s RC Primary School


Lettings Policy


  1. Scale of Charges






School Halls &


Monday to Friday

8.00 a.m. to 8.00 p.m.

8.00 p.m. to Midnight

£20 per hour

£30 per hour


8.00 a.m. to 8.00 p.m.

8.00 p.m. to Midnight

£25 per hour

£30 per hour


7.00 a.m. to 8.00 p.m.

8.00 p.m. to Midnight

£25 per hour

£35 per hour


These charges are those recommended by the governing body, but are negotiable for internal groups at the discretion of the governing body and head teacher.


  1. Areas Available


Halls and Classroom.


Equipment within those areas - At the school’s discretion equipment may be made available to any outside group, e.g. floor mats.  Generally, however, we would expect all equipment to be provided by the group itself.


  1. Food Preparation


Discretionary use of school’s own catering facilities (not kitchen).  The kitchen may not be used without prior permission of the head teacher and cook.


Preparation of food to be discussed beforehand.  Food handling certificate required by organisations.


  1. Times Available


School facilities will be available during normal term sessions.  Holiday sessions will be considered between the head and caretaker, with prior knowledge of these requests being given by the appropriate groups.


If necessary relief caretaking facilities will be arranged.


5.  Internal Groups


  1. PTA lettings will continue to be subsidised through the school budget.  It is considered that the benefits achieved through PTA functions, i.e. social community, contact with outside agencies often outweighs the profit made and plays a vital part in developing relationships between the various sections of the school community.


  1. Brownies and Guides will continue to be subsidised and charged a nominal fee of £5 per hour.  Caretaker’s costs to be subsidised by the LA through the budget.


  1. Voosh Club (Holiday Club) will continue to be subsidised and charged a nominal fee of £80 per day, with effect from the 1st September 2017 to 31st August 2018 and then reviewed.


6.   Field Lettings


No field lettings to be considered to outside group unless agreed between St. Vincent’s and Caldershaw head teachers.  This will be after a request has been put to the head teacher or parish priest.  (see procedure)  No adult teams (playing on a regular basis) will be considered at all.


7.  Procedure for letting


  1. First contact should be with the head teacher or chair of governors.
  2. Lettings form will be filled with appropriate details.
  3. Request submitted to head teacher / chair of governors for consideration.
  4. When letting being considered caretaking facilities must be agreed before the group is informed about the letting decision.
  5. Holiday provision also to be considered.
  6. Group is informed by head teacher / chair of governors.


8.  Letting request form


See attached copy


9.  Political Organisation


The governors of the school have agreed that the school premises will not be available for election meetings. 


10.  Third party Indemnity


All groups are covered by the LA and Diocesan insurance arrangements.


11.  Damage to school property


Lettings are accepted by the governing body with full restitution for damages to property and facilities being covered by relevant responsible parties.





Agreed by Governors 13th June 2017